Contents of Claim Letters:

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A dissatisfied party may either discontinue business contact or may complain through a claim letter. The former option can never be recommended. Complaint is basically unpleasant, therefore, should be based on the following points:

1.  Statement of claim, supported by facts and figures.
 
2.  Indication of loss and inconvenience.
3.  Request for explanation of the cause.
4.  Emphasis on quick action.
5.  Suggestion for reasonable adjustment.
6.  Courteous and non-accusatory words.

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