1. The meeting must have been convened by the proper authority. The proper authorities are:-

(i)       Board of Directors:- General Meeting


(ii)     Shareholders :- Extra ordinary General Meeting

(iii)    The Company Law Board:- For AGM and EGM on petition from the directors or shareholders.

  1. Proper and adequate notice must have been served to all those entitled to attend the meeting.
  2. For a valid meeting the provision given in the Articles as to the quorum is to be followed.
  3. For a meeting to precede a ‘chairman’ is to be elected as per the provision of the Articles.
  4. Proper minutes of the meeting are to be kept by the proper authority.
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