What are the provisions relating to notice?

1. Length of Notice:

(i)       21 days clear notice

(ii)     A shorter notice is valid for AGM if all the members entitled to vote at the meeting consent.

(iii)    For other meeting a shorter notice is valid even if members holding 95% of voting right consent.

2. Notice to whom: Notice must be sent to

(i)       Every member of the company.

(ii)     Legal representative of a deceased member.

(iii)    Official assignee of an insolvent member.

(iv)   Auditor of the company.

3. Content of notice

(i)       Place of meeting

(ii)     Day of meeting

(iii)    Time of meeting

(iv)   Agenda of meeting

(v)     Right to appoint proxy.

4. Document to accompany notice

(i)       For AGM:-

a. Audited financial statement of accounts

b. Director’s report

1. Auditor’s report

d. Proxy form etc.

(ii)     For statutory meeting:-

a. Statutory report

b. Proxy form etc.

(iii)    For EGM:-

a. Explanatory statement

b. Proxy form etc.

5. Omission to give notice:- [u/s. 172(3)] Deliberate omission to give notice of the meeting to the members or to a single member will make the meeting invalid. But an accidental omission to give notice to or non-receipt of the notice by any member shall not invalidate the proceedings at the meeting.

The expression accidental implies absence of intention or deliberate design.