Shipment Of Goods Procedure

Shipment Of Goods Procedure

The new exporter or companies that have limited dealings with the export trade should make use of shipping and forwarding agents; they are supposed to do everything from collection of foods from the factory or warehouse, packing, documentation to final shipment for which they charge the exporter with some percentage of fees on the f.o.b. selling price of the goods.

The following steps are involved in the shipping of goods:

1. Submitting the documents to the forwarding agent and indicating to him the steamer / airline. Simultaneously space has to be booked on the steamer / airline after negotiating freight with them as discount is generally given on amount of freight.
2. Based on the documents submitted by you the forwarding agent prepares the Shipping Bill / /bill of Export and gets it passed by the Customs authorities.
3. Moving the goods in the Docks / Air cargo complex. For in house stuffing, the goods are offered for inspection within factory premises.
4. Offering the goods for customs examination. The customs official (Appraiser) examines the goods and certifies the same for loading.
5. Handing over the cargo / container to Port authorities / Shipping Company / Airline Company for loading on the steamer / aircraft.
6. Certificate on the GR form by the customs and handing over the duplicate copy of the same to the forwarding agent. The consignment is now said to be out of charge.
7. Once the goods are loaded, you should demand a bill of lading / airway bill, GR form, export promotion copy of the shipping bill, freight certificate, etc.
8. Small consignment (approx. upto 70 kgs) can be shipped by Air Post parcel, shipments are permitted by sea post parcel as well. .
9. if necessary, you should avail the facility of container services provided by some companies. Containerization is a method of distributing merchandise in a unitized form thereby permitting an intermodal transport system providing a possible combination of rail, road, canal and maritime transport.
10. After the goods have been shipped, you should send ‘Shipment Advice’ in aligned format to the importer intimating the date of shipment of the consignment by a named vessel and its expected time of arrival at the destination port.