- Length of Notice:
(i)Â Â Â Â Â Â 21 days clear notice
(ii)Â Â Â Â A shorter notice is valid for AGM if all the members entitled to vote at the meeting consent.
(iii)Â Â Â For other meeting a shorter notice is valid even if members holding 95% of voting right consent.
- Notice to whom: Notice must be sent to
(i)Â Â Â Â Â Â Every member of the company.
(ii)Â Â Â Â Legal representative of a deceased member.
(iii)Â Â Â Official assignee of an insolvent member.
(iv)Â Â Auditor of the company.
- Content of notice
(i)Â Â Â Â Â Â Place of meeting
(ii)Â Â Â Â Day of meeting
(iii)Â Â Â Time of meeting
(iv)Â Â Agenda of meeting
(v)Â Â Â Â Right to appoint proxy.
- Document to accompany notice
(i)Â Â Â Â Â Â For AGM:-
a. Audited financial statement of accounts
b. Director’s report
- Auditor’s report
d. Proxy form etc.
(ii)Â Â Â Â For statutory meeting:-
a. Statutory report
b. Proxy form etc.
(iii)Â Â Â For EGM:-
a. Explanatory statement
b. Proxy form etc.
- Omission to give notice:- [u/s. 172(3)] Deliberate omission to give notice of the meeting to the members or to a single member will make the meeting invalid. But an accidental omission to give notice to or non-receipt of the notice by any member shall not invalidate the proceedings at the meeting.
The expression accidental implies absence of intention or deliberate design.
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