- Proper specification
- Invite quotations from reputed firms
- Comparison of offers based on basic price, freight & insurance, taxes and levies
- Quantity & payment discounts
- Payment terms
- Delivery period, guarantee
- Vendor reputation (reliability, technical capabilities, convenience, availability, after-sales service, sales assistance)
- Short listing for better negotiation terms
- Seek order acknowledgement
i. Storage
- Store must be of adequate space
- Materials must be stored in an appropriate place in correct way
- Group wise & alphabetical arrangement helps in identifications & retrieval
- First-in, first-out principle to be followed
- Monitor expiry date
- Follow two bin or double shelf system, to avoid
- Stock outs
- Reserve bin should contain stock that will cover
- Lead time and a small safety stock
ii. Equipment Maintenance & Condemnation
Maintenance & Repairs:
Preventive maintenance
Master maintenance plan
Repair of equipment
iii. Preventive Maintenance
- Purchase with warranty & spares.
- Safeguard the electronic equipments with: (as per guidelines)
- Voltage stabilizer, UPS
- Automatic switch over generator
- Requirement o electricity, water, space, atmospheric conditions, etc. must be taken into consideration.
- Well equipped maintenance cell must be available
- All equipment just be operated as per instructions with trained staff
- Monitoring annual maintenance contracts. (AMC)
- Communications between maintenance cell and suppliers of the equipment.
- Follow-up of maintenance and repair services.
- Repair of equipment
- Outside agencies
- In-house facility
iv. Condemnation and Disposal
Criteria for Condemnation:
The equipment has become:
- Non-functional an beyond economical repair
- Non-functional and obsolete
- Functional, but obsolete
- Functional, but hazardous
- Functional, but no longer required
v. Procedure for Condemnation
- Verify records.
- History sheet of equipment
- Log book of maintenance an repairs
- Performance record of equipment
- Put up in proper form and to the proper authority
vi. Disposal
- Circulate to other units, where it is needed
- Return to the vendor, if willing to accept
- Sell to agencies, scrap dealers, etc.
- Auction
- Local destruction
10 Comments