i. Based on Need Assessment
- Ultimate aim: Right quality, right quantity, right prices, right source at right time at the right place
- Centralize the purchase system
- Back up of good systems management
ii. Finding the Right Source
- Supplies catalogue
- Print media: Trade directories, trade journals, news papers, yellow pages
- Salespersons: many advantages
- Trade exhibition, fairs, conferences
- Colleagues in similar filed
- Internet
iii. Negotiations
- Possible because of huge margins
- Pass on to patients
- Not at the cost of quality
- Win-win situation for all
- Maintain relationship
iv. Negotiations – Principles
- Not to purchase on listed price
- Negotiate bulk price
- Always ask for discount
- Price protection
- Credit
v. Receiving
- Establish written protocols, assign responsibility
- Checking of goods for quality, expiry etc.
- Cross check with purchase order and invoice/ delivery chalan
- Proper record in designed registers
- Signature of receiver and delivery person
- periodic checks
vi. Inventory
- Stocks to ensure uninterrupted supplies
- The idle resources which have future economic value
- Cushion between estimated and actual demand of materials
vii. Equipments
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- Assess need: cost benefit analysis
- Shop around
- Learn from salespersons
- Sources of information: web, conferences, journals
- Bargain hard
- After sale service – most important parameter
- Client list
- Trial period
- Warranty details
10. AMC and after sales service: Down time, replacement, preventive maintenance
11. Log book
12. Insurance
13. Obsolescence, buy back
14. Training of staff
please send me more information on the principles of materials management